HomeServicesInterlibrary LoanILLiad Policies and Procedures

ILLiad Policies and Procedures

What is ILLiad?

  • document delivery service (including interlibrary loan (ILL)) at Tufts Hirsh Health Sciences Library
  • enables members of the Tufts community to submit and manage requests for books, articles, theses, patents, and more available at Tufts libraries or from outside of Tufts

Eligible Users

Please see Interlibrary Loan for information about services we provide to other users.

Registration & Login

  • log in to ILLiad using your Tufts username/password
    • first time users will be prompted to register after logging in
  • Tufts Medical Center staff, associate members, and others without Tufts usernames, create their own username/password
    • first time users start from the ILLiad registration form, which will prompt to create a username/password along the way
  • order items directly from databases using

Applicable Documents

  • request books, book chapters, articles, theses, patents, media, and more
  • items within the Tufts libraries or from outside of Tufts

Number of Requests

  • no limit, except Associate Members, for whom a maximum of tem requests will be processed per day
  • a minimum of 5 requests per day, per user, if high volume requested

Request History

  • view activity from the last three years in your ILLiad account
  • following three consecutive years of inactivity (i.e., the user has not placed any new requests within that time period), ILLiad accounts are deleted and the request history purged
    • users may re-register for a new ILLiad account, if still eligible

Turn Around Time

  • Turn Around Time Report displays recent timing for all Tufts Libraries
  • allow five to ten working days for items that are not rush requests
  • articles copied from the HHSL collection are available within five business days
  • one-day rush is only available for non-returnable items, such as journal articles and book chapters, which are sent electronically

Notification & Pick Up

  • users are notified by email when requested items arrive
  • articles and chapter excerpts are sent electronically and can be viewed from the 'Available PDFs" queue in the user's ILLiad account
  • all other items are available for pick up at the HHSL Library Service Desk on the fourth floor of the library (Sackler 4)

Loan Periods & Renewals

  • articles and book excerpts are sent electronically as pdfs and are available from the user's ILLiad account for 30 days
  • due dates for books and other materials that must be returned are set by the lending library and are typically 1 to 2 months
  • renewals are made on a case by case basis
    • to renew, click on 'Request Renewal' in the ILLiad order within 7 days of the item's due date or email hhsl-docdel@tufts.edu
    • overdue items cannot be renewed
  • please return all items to the Library Service Desk on Sackler 4 by the due date or mail to:

Tufts University
Hirsh Health Sciences Library/ILL
Sackler 610
37 Tyler Street
Boston, MA 02111

  • a replacement fee will be charged for all items not returned

Services Charges

Items obtained from... Tufts/Tufts Medical Center Staff, Housestaff, & Faculty Tufts University Students Associate Members
Tufts libraries Free Free $20 - HHSL, $30 - other Tufts libs
BLC libraries books/DVDs/CDs only Free Free $30
BLC articles/book chapters only & non-Tufts libraries $4 Free (<20/year) $30
3 business day RUSH $20 $20 $40
1 business day RUSH 
articles/book chapters only
$30 $30 $50
  • by logging into ILLiad, users agree to pay the fees associated with this service
  • charges are doubled for copy requests of greater than 50 pages each
  • students are charged $4 per request once they have ordered more than 20 items within an academic year, not including items from Tufts libraries and books/AV materials from BLC libraries
  • rush service may include an additional $25 fee to cover expedited shipping costs (from the lending library to HHSL)
  • where applicable, payment is required with the following exceptions:
    • items needed by Tufts students attending an academic program away from the Boston-area for an extended period of time (please indicate in the "Additional Information" section of the ILLiad request form)
    • special needs circumstances discussed with interlibrary loan staff (please indicate in the "Additional Information" section of the ILLiad request form)

N.B.: Charges do apply if these items are requested as rush.

Payment

  • invoices are sent out monthly
  • payment can be made Tufts deptID, credit card (no Tufts Pcards), or (U.S.) check made out to Tufts Hirsh Health Sciences Library and brought in/mailed to:

Document Delivery Department
Tufts University Hirsh Health Sciences Library
145 Harrison Avenue
Boston, MA 02111

  • Tufts Medical Center cost center numbers cannot be accepted (please request a check from accounts payable instead)

Interlibrary loan privileges may be suspended, if outstanding invoices are not paid in full.

Warning Concerning Copyright Restrictions

Under certain conditions specified in the copyright law of the United States (U.S. Code, Title 17), libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later users, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Document Delivery Contact Information